Central East LHIN- eHealth Projects - posted September 23, 2011 

 

PROJECTS

DECRIPTION

STATUS

CCIM – OCAN & IAR

 

The Central East LHIN and Community Care Information Management (CCIM) are working together to support health service providers from across the Central East region to implement a number of standardized tools that will help to provide improved services and measure the improvements in the quality of care in the Central East LHIN.  Community Care Information Management (CCIM) plays an integral role in improving the health care system by enhancing access to information for community-based care providers to deliver the right health service, at the right time.

Click here for more information 

 

IN PROGRESS

Common Credentialing

Purpose: Create a credible common credentialing process across the LHIN that assures the public, boards and the Central East LHIN that due diligence has been conducted.

The credentialing framework is intended to include the re-credentialing component of the re-appointment process.   

Business Value:

  • Assure the public, hospital board and Central East LHIN that processes are in place to protect the public (i.e. adoption of leading practices for credentialing).
  • Build operational efficiencies with the process through common standards and processes across the LHIN (i.e. reduction of administrative duplication for hospitals and physicians who chose to work at multiple sites).
  • Facilitate physician mobility across the LHIN in crisis events (i.e. pandemic outbreaks) and for those physicians who choose to work at multiple sites. 

This project is the result of the Clinical Services Plan (CSP).  To learn more about the CSP, please click here.

 

PLANNING

Common Network, WAN and Security Management

Purpose: Consolidated Network Management, and a strenghtening of expert staff to centralize security standards, risk management, security monitoring, incident response and breech management.

Business Value Reduced duplication, common directives, specialization, improved monitoring, best practices, and better foundations to shared projects

 

IN PROGRESS

Common Procurement & Optimization

Purpose: Common procurement and standardization of IS/IT equipment and solutions (e.g. WAN bandwidth, printers, etc).

Business Value: Reduced procurement costs, standardization of devices resulting in reduced user issues, shorter issue resolution times, and a provincial approach.

 

IN PROGRESS

Connecting GTA

 

Purpose: Connecting GTA is a project with the 5 GTA LHINS to “integrate electronic patient information from across the care continuum and make it available at the point-of-care to improve the patient and clinician experience”

Business Value:

  • ConnectingGTA will provide better access to information for up to 700+ health care organizations resulting in better care delivery for 5.8 million GTA residents.
  • Patients will receive improved, timelier and more coordinated care
  • Clinicians will be able to initiate timely treatment, improve productivity and better collaborate with peers
  • Health care organizations will be able to maximize their investments and resources and improve efficiency
  • Our health care system will see improvements in care coordination and capacity

Click on the link for more information - eHO- cGTA site 

 

IN PROGRESS

Data Centre Consolidation

Purpose: The data centre consolidation to foster and support eHealth growth; mitigate operational risk; improve existing service levels; and position the participating hospitals for future cost reduction, and operational enhancements such as application consolidation.

Business Value:

  • Reduce the risk associated with current data centres
  • Enable disaster recovery and business continuity capabilities
  • Improve infrastructure reliability enabling sharing of hospital applications resulting in decrease in information management (IM) and information technology costs, and the improvement of flow of clinical information between hospitals
  • Improve service level performance
  • Provide a platform to build standardization of clinical best practices

 

COMPLETE

Diabetes Indicators

Purpose: A Pilot project in conjunction with the Diabetic Educators in the LHIN looks at the trends in 6 biophysical indicators for patients in the LHIN

Business Value:

  • Use information technology and information management to support people and families and improve the health and safety of the population in the LHIN and beyond
  • Streamline business processes to facilitate efficiency
  • Support providers in delivering care

 

COMPLETE

Eclipse

Purpose: Support and encourage the use of the ECLIPSE Project Portfolio Management software tool in the CE LHIN.

Business Value:

  • Improve project management of multi-resource, cross-organization projects
  • Enable program investment decision making with supportive reporting/tools
  • Enable program management

 

IN PROGRESS

eHealth Community Consultation

 

 Purpose:

  • To review and accept the Central East LHIN eHealth Vision, and provide recommendations to the eHealth Steering Committee on any changes or additions to the eHealth Strategic Plan.
  • To identify, prioritize and provide project planning and actions to e-Health initiatives that align with the Central East LHIN IHSP and needs of the community agencies and provincial strategy.
  • Develop knowledge and influence on e-Health within the smaller community agencies and Physician groups through key stakeholders and champions to promote and progress the use of e-Health (both the Central East LHIN initiatives and the Provincial initiatives).
  • Use the resultant needs and recommendations in conjunction with current plans to determine updated strategies and tactics toward implementation
  • Determine the process to integrate community agency representation into the e-Health Steering Committee upon completion of the Task Group.

Click on the links to view reports on these consultations:

 

COMPLETE

ER Kiosks

Purpose:

  • Reduce ER wait times and improve patient satisfaction
  • Improve health system performance
  • Raise health care literacy rate so better health care decisions are made

Business Value:

  • Raise the level of awareness among Ontarians about the number of health care options available
  • Educate Ontarians on ER alternatives for non-emergency situations
  • Improve patient satisfaction

 

COMPLETE

EReferral

 

Purpose: Enable electronic referrals between Primary Care physicians and specialists or Specialty services. To improve the referral process and provide two way communications for these physicians.

Business Value:

  • Improve data quality of referral
  • Improve referral response time
  • Improve patient care quality and timeliness
  • Improve pathway utilization
  • Improve time utilization of physicians

Click on the link for more information - Information Page 

 

IN PROGRESS

Home First

 

Purpose:  Using technology to support the roll out of the Home First philosophy by providing alerts to Case Managers

Business Value

  • Technology supports Home First; part of a priority strategy across all LHINS in the province

Click on the link to learn more about Home First - CE LHIN- Home First site 

 

 

Joint Project Collaboration Site

Purpose: To provide a collaboration platform to support and offer a centralized environment for regional initiatives and committee activities.

Business Value:

  • Shared environment for content management and collaboration across the region
  • Direct support for integration initiatives
  • Cost and resource efficiencies through a centralized site for licensing, development, hosting and usage

 

IN PROGRESS


MVLS – Hospital 6 year ELA

 Purpose: Central East LHIN assisted in the coordination as the Central East LHIN hospitals collaborated on a group approach under a master contract agreement with Microsoft for licensing volume pricing.

Business Value:

  • Hold costs on Microsoft Desktop and Service licenses and product at current prices for 6 years while Healthcare pricing is moved upwards to align with Government pricing and away from Education pricing (approx 30% increase).

 

COMPLETE

Ontario LHIN Privacy Project (OLPP)

Purpose:  to develop a practical approach to healthcare privacy protection for HSPs that are sharing personal health information

Business Value:

  • Ensure clinical information follows the person, with consent

 

COMPLETE

One Mail

Purpose: (information still to be provided)

Business Value: (information still to be provided)

 

Resource Matching and Referral (RM&R)

 

Purpose: Provincial initiative to provide automated referrals from Hospitals to initial 4 pathways:

  1.  Rehab,
  2. Continuing Complex Care,
  3.  LTC (through CCAC) and
  4.  In-Home Services (through the CCAC).

Business Value:

  • Automated referrals will improve cost, efficiency and patience experience in the improvement of matching the correct and appropriate resource in a timely matter for ALC patients for the identified pathways

 

IN PROGRESS

Scanning and Archiving

Purpose:  A LHIN-wide Request for Proposal (RFP), led by The Scarborough Hospital, developed to establish Vendor of Record for Scanning and Archiving software and Scanning Services

Business Value: 

  • Images scanned and available online for clinicians as part of the EHR

 

COMPLETE

Standardized Order Sets

Purpose: The procurement and implementation of an automated Order Set product for the Central East LHIN hospitals to replace the current (monthly) contract with OSOS (Open Source Order Sets) to provide a standard and cost effective method of electronic order sets.

Business Value:

  • To obtain the most cost efficient and effective contract for an application based on need and usage for the participating hospitals through negotiations for Shared service of Electronic Order Sets.

 

IN PROGRESS

Surgical Utilization Booking Management Integration Tool (SUBMIT)

Purpose: To provide a regional web-based solution in order to improve patient Wait List management, and Wait Times reporting for surgeons and hospitals in the Central East LHIN. 

Business Value:

  • Offer a web-based solution to the surgeons to electronically manage their wait lists; and provide automated rule-based data to the provincial WTIS without data duplication.
  • Connect the surgeon’s wait list management, OR booking, pre-screening clinics and admissions areas to provide a real-time and transparent view of patient progress.
  • Provide electronic transfer of patient booking packages and supporting documentation.
  • Provide access for surgeons to all their OR bookings at multiple privileged sites.
  • Ability to provide aggregate data (viewing and reporting) to improve the data quality and reporting of Wait Times at a regional level.

 

IN PROGRESS

Timely Discharge Information System (TDIS)

Purpose: To ensure family doctors and other community physicians received information concerning a patient’s hospital stay within 72 hours of transcription.

Business Value: 

  • Enabling continuum of patient care in ensuring their physicians have their most recent discharge data and reports.
  • Successfully sending data to physician’s EHRs, eliminating time-consuming phone calls, faxes and printed results.
  • Significantly reduced the workload on community physician staff who previously had to scan all this paper into the system and insert it into the correct location within the patient’s chart, then shred the paper reports.
  • Reports are automatically retrieved by community physician EMR in near real time and automatically inserted into the correct location within the patient’s chart.

 

IN PROGRESS

Transcription

Purpose: Joint hospital team developing a LHIN-wide RFP to establish a Vendor of Record for dictation/ transcription software and services

Business Value: 

  • Cost-savings in LHIN approach; volume discounts realized by all
  • Standardization in software/services used throughout the LHIN

 

COMPLETE

Utilization Management System

Purpose: Procure a utilization management tool(s) to facilitate a standardized, achievable approach to patient disposition/designation and the use of beds by interested hospitals, and the Central East LHIN. The tool(s) will enable hospitals and the LHIN to manage and report on the use of beds in the system.

 

PLANNING

VM Ware ELA

Purpose: VMWare is used to virtualize the systems onto less hardware / equipment and all CE hospitals have the VMware virtualization product(s) in some form. VMWare approached IM/IT Advisory Group to develop an Enterprise License Agreement for all the CE LHIN hospitals (except Campbellford) to realize cost and administration efficiencies.

Business Value:

  • To determine the efficiencies / cost benefits of the agreement as opposed to stand alone
  • Cost evaluation has shown a 31% potential cost savings on product currently owned and identified as need for the next 3 years the hospitals collectively.

 

COMPLETE